Privacy Statement
Peace River School Division
The Peace River School Division (PRSD) is subject to the Alberta Protection of Privacy Act (POPA) and is committed to providing websites that respect your privacy. This statement explains how we collect, use, and protect personal information when you visit our Division and School websites, as well as when you use our online tools and services.
Information We Collect
Information You Give Us
We do not automatically gather personal information such as your name, phone number, or email address. This information is only collected when you provide it voluntarily — for example, by contacting us through email, submitting an online form, or using our parent communication tools.
When you submit a question, comment, or request, we may ask for your name, email address, or other relevant details. This information is used only to respond to your inquiry or process your request and is shared only with those it directly relates to, or with parties legally authorized to receive it under Alberta legislation (for example, Alberta Education).
Information Collected Through Online Forms and Permission Requests
Our website includes online forms for purposes such as parent communication and permission requests. When you complete and submit a form, the information you provide is used only for the purpose described on that form. Personal information exchanged through our parent communication tools is treated the same way — collected only as needed for the stated purpose and handled in accordance with POPA.
We do not collect information beyond what is needed for the stated purpose.
Information Collected Through Online Surveys
We use online surveys to gather perspectives, inform decision-making, and support research. All survey data is collected in alignment with POPA. When survey results are shared, anonymity is always protected.
Information Collected Automatically
When you visit our website, our web server automatically collects a limited amount of standard technical information needed to operate and maintain the site securely. This includes:
- The IP address from which you access the website
- The type and version of browser you are using
- The date and time of your visit
- The pages you visit on our site
- The website you came from, if you followed a link to reach us
This information is collected in compliance with POPA and is used primarily to assess and improve our online services. No attempt is made to identify individual users from this data, except in the context of a law enforcement investigation.
Information About Students and Children
The PRSD operates websites and online tools that may be accessed by students, including those under the age of 18. We take the privacy of students and minors seriously. Personal information about students is collected only as necessary to support educational and school division purposes and is handled in accordance with POPA.
Parents or guardians who have questions about how their child’s personal information is collected or used are encouraged to contact us using the information at the bottom of this statement.
Third-Party Tools and Services
SchoolBundle (Website and Communication Platform)
This website is powered by SchoolBundle, a content management and school communication platform. SchoolBundle stores data on Canadian servers. Your use of this website is also subject to SchoolBundle’s privacy policy, which can be found at schoolbundle.ca/privacy-policy.
Google Analytics
We use Google Analytics to better understand how our website is used and to improve our services. Google Analytics uses first- and third-party cookies and related technologies to collect anonymous statistical information, including:
- Device IP address
- Device screen size and type
- Browser information
- Geographic location (country only)
- Preferred language
This data appears in statistical reports and heat maps that help us understand which pages and services are most used. We also use session recordings, which may capture how visitors navigate our site, including mouse movements and clicks. We use this information for site improvement, optimization, and security purposes.
For more information about how Google uses this data, visit: google.com/policies/privacy/partners
BusPlanner
We use BusPlanner for the planning and operation of student transportation. To view BusPlanner’s privacy statement, visit: https://prsd.mybusplanner.ca/PrivacyStatement
Cookies
A cookie is a small piece of text that a website sends to your browser when you visit. Cookies may be created when you visit our site.
We use session cookies to understand how visitors move through our website. This helps us improve navigation and make the most-requested content easier to find. We do not use cookies to identify you personally.
If you prefer not to use cookies, you can disable them through your browser’s settings. Please note that doing so may affect how some parts of our website work. Consult your browser’s help files for instructions on how to manage or delete cookies.
Embedded Content or Links from Other Websites
Some pages on our site may include embedded content from, or links to, other websites. Embedded content behaves the same as if you had visited those other sites directly. Those websites may collect data about you, use cookies, embed additional tracking tools, and monitor your interaction with the content — particularly if you have an account with them and are logged in.
The PRSD is not responsible for the privacy practices of external sites. We encourage you to review the privacy policies of any third-party sites you visit.
How Long We Keep Your Information
Personal information collected through our website is retained only as long as necessary for its purpose, or as required by law. Once information is no longer needed, it is securely disposed of in accordance with PRSD records management practices and POPA.
Security
The PRSD uses software programs to monitor network traffic and protect our website from unauthorized access, attempts to upload or alter information, and other potential security threats. These measures help ensure that our web services remain secure and available to all users. No attempt is made to identify individual users or track usage patterns through these means, except in the context of a law enforcement investigation.
Your Rights Under POPA
Under POPA, you have the right to:
- Request access to your own personal information held by the PRSD
- Request a correction to your personal information if you believe it is inaccurate or incomplete
To make an access or correction request, or to ask questions about how your personal information is managed, please contact our Privacy Coordinator using the information below. We will respond within 30 days, as required by POPA.
Contact Us
If you have questions or comments about this privacy statement, or if you would like more information about how the PRSD administers POPA, please contact us:
Rhonda Freeman, Secretary-Treasurer, Privacy & Access Officer,
Peace River School Division
Email: privacyinquiry@prsd.ab.ca
Phone: 780-624-3601