The Management of all trips is the responsibility of the Transportation office. Drivers will offer safe courteous service at all times and are required to report all incidents and accidents that occur on the trip. Situations that may compromise safety and well being of any passenger will be addressed by contacting the Transportation Manager or Supervisor.

School Based Trips
  • Permit numbers must be assigned for each trip and are issued by the Peace River Transportation office. Schools must provide all required information on the permit when requesting a trip number.
  • Permits for school based trips will be signed by the Principal
  • Due to regulations and planning purposes, Itinerary must be provided to the Transportation Manager for review, before overnight trips will be approved.
  • The Principal or Trip Supervisor will ensure the permit is provided to the driver, before departure.
  • Arrangements for the use of the bus shall be made by the driver in conjunction with the Transportation office. Default bus assigned will be the regular drivers unit.
  • There will be at least one adult supervisor or teacher for each 20 students on the bus. The Supervisor will be responsible to ensure bus rules are followed.
  • The bus driver will explain bus rules prior to departure and will ensure all regulations and rules are adhered too.
  • Schools will be required to hire their own driver from a pre-approved “Field Trip Driver” list or may contact the designated driver in their area that will assign a driver to the trip.
  • Booked On or Booked Off status must be relayed to the driver at the time of hire. Drivers may choose to accept or deny the trip.
  • Schools may choose to hire a division owned bus or rent from a private contractor.
Non-School Rentals
  • The permit and assignment of a driver is the responsibility of the Transportation Department
  • Permits for non-school rentals must be signed by the Transportation Manager
  • The bus driver shall be responsible for the care and operation of the bus and shall have authority over all passengers and supervisors.
  • In the event that passengers consist entirely, or in part, of children, there shall be at least one responsible adult supervisor for every twenty children.
  • Eating and drinking on the bus will be at the discretion of the bus driver.
  • The renting group shall be fully responsible for any damage caused to a bus for reasons deemed to be the fault of the group. This shall include the improper supervision of passengers.
  • All pertinent school bus regulations (Provincial or School Board) shall apply at all times.
Trip Permits

No trip shall operate without the driver in possession of a trip permit. The permit must remain in the bus at all times and produced on demand from a Peace officer.

Regulations and Laws
  • All non-scheduled busses are required to report to vehicle inspection stations when directed
  • As PRSD carries Provincial Operating status, trips outside the Province of Alberta are not permitted.
  • Drivers must adhere to Provincial regulations regarding hours of service and log book use. Alberta Safety Regulation 317/2002 Drivers Hours of Services
  • Prior to trip departure, drivers must ensure they are familiar with bylaws and regulations en-route to, and at their destination.
  • Alcohol and tobacco products are prohibited on a school bus
Field Trip Procedure Steps
  • Ensure all information on the “Field Trip Pay Sheet” is completed
  • Booked off – the driver may leave and return later to pick up the group.
    • This is considered two trips – pick up and delivery.
    • Driver’s will be paid a minimum of one hour per trip.
    • Only one permit number is required.
    • For trips “booked off” drivers will record Location – Time – Odometer at
      • Pick-up: At the pick up location
        • Arrival at the destination
        • Return to school or shop
      • Delivery: Departure from shop or school to pick up group
        • Arrival at pick up location
        • Return of group to original pick up location
  • Drivers will not be “booked off” for a period of less than 2 hours
  • For trips “booked on” drivers will record Location – Time – Odometer at
    • The pick up location
    • Arrival at the destination
    • Return to school or shop
  • Booked On: If the driver is booked on, they are required to stay available to the group.
  • Drivers are encouraged to inform supervising teachers that the start time indicated on the permit begins at the school and the stop time indicated on the permit ends back at the school.
  • For safety purposes, trips to remote areas or out of town locations require the bus and driver to remain on duty unless alternate evacuations procedures are in place.
  • Drivers should not record/charge time or mileage from their home without prior approval from the Transportation Manager. Starting locations are considered to be the school or pick up location.
  • All drivers including volunteer and teachers, are required to fuel, sweep and remove garbage during and on return of the trip.

See School Forms for further information.